TaskWithAI is a product of Cloudifyapps Private Limited, India.

Terms and Conditions

Last updated: 20 May 2026

IMPORTANT — PLEASE READ CAREFULLY. These Terms are a binding legal agreement between you and Cloudifyapps Private Limited. They contain an “AS IS” disclaimer of warranties, a cap and exclusion of our liability, an indemnification you give in our favour, a mandatory arbitration clause and a waiver of class actions. If you do not agree, do not use the Services.

1. Introduction and Acceptance

Welcome to TaskWithAI (“we”, “us”, “our”, or “Company”). TaskWithAI is a product of Cloudifyapps Private Limited. These Terms and Conditions (“Terms”, “Agreement”) constitute a legally binding agreement between you (“you”, “your”, “User”, or “Customer”) and Cloudifyapps regarding your access to and use of our website at taskwith.ai (the “Website”) and our multi-tenant project-management platform (the “Services”).

BY ACCESSING OR USING OUR SERVICES, YOU AGREE TO BE BOUND BY THESE TERMS. If you do not agree to these Terms, you must not access or use our Services.

Please read these Terms carefully along with our Privacy Policy and Cookie Policy, which are incorporated into these Terms by reference.

2. Eligibility

You must meet the following requirements to use our Services:

You must be at least 18 years of age
You must have the legal capacity to enter into binding contracts
You must not be prohibited from using our Services under applicable laws
If registering on behalf of a business, you must have authority to bind that entity

By using our Services, you represent and warrant that you meet these eligibility requirements.

3. Account Registration and Security

3.1 Account Creation

To access our Services, you must create an account by providing:

Accurate, current, and complete registration information
A valid email address (verified through our identity provider, Keycloak)
Workspace name, slug, and basic business information
Payment details for subscription Services (collected by Razorpay)

3.2 Account Security

You are responsible for:

Maintaining the confidentiality of your account credentials
All activities that occur under your account
Notifying us immediately of any unauthorized use or security breach
Ensuring your account information remains accurate and up-to-date

Important: We are not liable for any loss or damage arising from your failure to maintain account security.

3.3 One Account Per User

You may only create one TaskWithAI ID per individual. Creating multiple accounts to circumvent restrictions or obtain additional free trials is prohibited. A single TaskWithAI ID may belong to multiple workspaces.

4. Description of Services

TaskWithAI provides a multi-tenant project-management platform that includes:

Workspaces: Each tenant gets a dedicated database and private file storage for full data isolation.
Task Management: Tasks, subtasks, statuses, priorities, tags, milestones, assignees, due dates, and comments.
Multiple Views: Kanban boards (drag-and-drop), list/table view, calendar view, and dashboards.
Time Tracking: Per-task timers, timesheets, and reports.
Attendance & Leave: Clock-in/out, leave requests with approval workflow, and a workspace holiday calendar.
RBAC: Configurable owner / admin / manager / member / viewer roles with permission keys.
Reports & Exports: CSV and XLSX exports for projects, tasks, time, and attendance.
Notifications: In-app and email notifications for invitations, comments, mentions, and approvals.

5. User Content and Intellectual Property

5.1 Your Content

“User Content” means any content, data, information, attachments, or materials you upload, submit, or transmit through our Services, including:

Projects, tasks, comments, attachments, time logs
Workspace settings, custom statuses, priorities, tags, and roles
Member information you invite or add to your workspace

5.2 Ownership of Your Content

You retain all ownership rights to your User Content. We do not claim ownership of any User Content you submit to our Services.

5.3 License to Us

By uploading User Content, you grant us a worldwide, non-exclusive, royalty-free, sublicensable license to:

Use, reproduce, process, and display your content solely to provide the Services to you and your workspace
Store and back up your content on our servers and cloud infrastructure
Use anonymised and aggregated data for analytics and service improvement

5.4 Your Responsibilities

You represent and warrant that:

You own or have the necessary rights to all User Content you submit
Your content does not infringe on any third-party intellectual-property rights
Your content does not violate any laws or regulations

5.5 Our Intellectual Property

All aspects of our Services, including software, designs, graphics, logos, features, and functionality, are owned by Cloudifyapps and protected by intellectual-property laws. You may not:

Copy, modify, or distribute our software or source code without authorization
Reverse engineer, decompile, or disassemble our platform
Remove or alter any proprietary notices or labels
Use our trademarks or branding without permission

6. Payment Terms and Subscriptions

6.1 Pricing and Fees

Our Services are offered on a per-seat monthly subscription basis:

A flat per-seat monthly fee, with a minimum of 5 seats per workspace
Customers with an Indian billing country are charged ₹199 per active seat / month in Indian Rupees (INR), plus 18% GST, billed via Razorpay
Customers outside India are charged USD $1.99 per active seat / month in US Dollars (USD), with no additional tax, billed via Stripe
Your billing country and currency are set when the workspace is created and cannot be changed afterward

6.2 Free Trial

We may offer a free trial period to new workspaces. During the trial:

You have access to the features outlined in your trial plan
You may be required to provide a valid payment method before the trial ends
Your subscription will automatically begin when the trial expires unless you cancel
We reserve the right to modify or discontinue free trial offers at any time

6.3 Billing and Auto-Renewal

Subscriptions automatically renew on a monthly basis
You will be charged at the beginning of each billing cycle
Payment is due immediately upon invoicing
You will receive a receipt via email for each successful payment
You authorize us to charge your payment method (via Razorpay for INR or Stripe for USD) for all fees incurred

6.4 Payment Methods

For Indian customers we accept credit cards, debit cards, UPI, net banking and other methods supported by Razorpay. For international customers we accept major credit and debit cards via Stripe.

6.5 Failed Payments

If a payment fails:

We will notify you and attempt to process payment again
Your workspace may be moved to a past_due or halted billing state
After 15 days of non-payment, the workspace may be locked and eventually terminated
You remain responsible for all outstanding fees

6.6 Refund Policy

Monthly subscription fees are non-refundable
You may cancel your subscription at any time, but no prorated refunds will be issued
Cancellation takes effect at the end of your current billing period
For more details, see our Refund Policy

6.7 Price Changes

We reserve the right to modify our pricing at any time. Price changes will:

Be communicated to you at least 30 days in advance
Apply to your next billing cycle after the notice period
Give you the option to cancel before the new pricing takes effect

7. Prohibited Uses and Conduct

You agree not to use our Services to:

Violate any laws, regulations, or third-party rights
Upload illegal, infringing, harmful, threatening, harassing, abusive, defamatory, hateful, obscene or sexually exploitative content
Infringe on intellectual-property, privacy, publicity or other rights of others
Transmit viruses, worms, malware, ransomware or other harmful code
Attempt to gain unauthorized access to our systems, other workspaces’ data, or perform security testing / probing without our prior written authorization
Reverse-engineer, decompile, disassemble or otherwise attempt to derive the source code of the Services, or circumvent any technical access controls or rate limits
Scrape, harvest, or bulk-collect data from our Services without permission
Use our Services for spam, phishing, fraud, cryptocurrency mining or denial-of-service activity
Materially exceed reasonable per-tenant resource limits (compute, storage, bandwidth, API rate)
Interfere with or disrupt the operation, integrity or security of our Services
Impersonate any person or entity or misrepresent your affiliation
Use automated systems (bots, scripts) to access our Services without authorization
Use the Services in any life-critical, medical-decision, regulated-financial-trading, nuclear, aviation control, defence or other high-risk system where failure could result in death, personal injury, environmental damage or material financial loss

8. Termination

8.1 Termination by You

You may cancel your subscription at any time through the Billing settings. Cancellation takes effect at the end of your current billing period.

8.2 Termination by Us

We may suspend or terminate your account at our discretion if you:

Violate these Terms or our policies
Engage in fraudulent or illegal activity
Fail to pay applicable fees
Pose a security risk to our platform or other users

8.3 Effect of Termination

Your access to the Services will end
We will retain your workspace data for up to 30 days for recovery, after which it may be permanently deleted
You remain liable for all fees incurred prior to termination
Provisions that should survive termination will continue to apply

8.4 Data Export

Before termination, you may export your data using the CSV/XLSX export features in the Reports section. We are not responsible for data loss after the 30-day recovery window.

9. Warranties and Disclaimers

9.1 Service Availability

We strive to provide reliable Services, but we do not guarantee:

Uninterrupted, error-free, or secure operation
That defects will be corrected immediately
Specific uptime or availability targets, unless agreed in a separate SLA
That the Services will meet your specific requirements

9.2 Disclaimer of Warranties (AS IS / AS AVAILABLE)

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SERVICES, INCLUDING ALL SOFTWARE, CONTENT, FEATURES, INTEGRATIONS, AI OUTPUTS, DOCUMENTATION AND DATA MADE AVAILABLE THROUGH THEM, ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS, WITHOUT WARRANTY OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE.

CLOUDIFYAPPS AND ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, CONTRACTORS, AGENTS AND LICENSORS SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, ACCURACY, QUIET ENJOYMENT AND ANY WARRANTY ARISING OUT OF COURSE OF DEALING, COURSE OF PERFORMANCE OR USAGE OF TRADE. WE DO NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, TIMELY, SECURE, ERROR-FREE, FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS, OR THAT ANY DEFECTS WILL BE CORRECTED, OR THAT THE SERVICES WILL MEET YOUR REQUIREMENTS OR EXPECTATIONS. YOU USE THE SERVICES AT YOUR SOLE RISK.

9.3 Third-Party Services and Integrations

Our Services depend on independent third-party providers including Keycloak (authentication), Razorpay and Stripe (payment processing), Cloudflare (edge / CDN / tunnel), MinIO and other cloud hosting / object-storage providers, and transactional email providers. The availability, performance, security, pricing and policies of these third parties are outside our control. We make no warranty regarding any third-party service and will not be liable for any act, omission, outage, data loss, breach or change introduced by a third-party provider.

9.4 AI Outputs

Any output generated by an artificial-intelligence, machine-learning or large-language- model feature within the Services (“AI Output”) is provided AS IS, may be inaccurate, incomplete, biased, out of date or otherwise unsuitable for your purpose, and must be independently reviewed and verified by you before you rely on it. We make no warranty regarding AI Output and you are solely responsible for any decision or action you take based on it.

9.5 Backups and Data Loss

While we take reasonable backup measures for operational continuity, TaskWithAI is not a backup service. You are solely responsible for maintaining your own independent backups of Customer Content (including via the CSV/XLSX exports we provide). To the maximum extent permitted by law, we disclaim all liability for any loss, corruption or unavailability of Customer Content.

10. Limitation of Liability

THIS SECTION 10 LIMITS THE LIABILITY OF CLOUDIFYAPPS TO YOU AND IS A FUNDAMENTAL BASIS OF THE BARGAIN BETWEEN THE PARTIES.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL CLOUDIFYAPPS OR ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, CONTRACTORS, AGENTS OR LICENSORS BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:

Loss of profits, revenue, goodwill, anticipated savings or business opportunities
Loss, corruption or unavailability of data or Customer Content
Business interruption or service disruption
Loss of customers or damage to reputation
Cost of procuring substitute goods, services or technology
Unauthorized access to, alteration of, or disclosure of your content

— WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, BREACH OF STATUTORY DUTY OR ANY OTHER LEGAL THEORY, AND EVEN IF WE HAVE BEEN ADVISED OF, OR SHOULD HAVE FORESEEN, THE POSSIBILITY OF SUCH DAMAGES.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE TOTAL AGGREGATE LIABILITY OF CLOUDIFYAPPS AND ITS AFFILIATES, OFFICERS, DIRECTORS, EMPLOYEES, CONTRACTORS AND AGENTS, ARISING OUT OF OR RELATING TO THE SERVICES OR THESE TERMS — REGARDLESS OF THE NUMBER OR NATURE OF CLAIMS — SHALL NOT EXCEED THE GREATER OF (a) THE TOTAL FEES ACTUALLY PAID BY YOU TO CLOUDIFYAPPS FOR THE SERVICES IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT FIRST GIVING RISE TO THE CLAIM, OR (b) INR 1,000 (INDIAN RUPEES ONE THOUSAND); AND IN NO EVENT SHALL THE AGGREGATE LIABILITY EXCEED INR 50,000 (INDIAN RUPEES FIFTY THOUSAND).

The exclusions and limitations in this Section 10 apply to the maximum extent permitted by law, apply even if any limited remedy fails of its essential purpose, and survive termination of these Terms. If applicable law does not permit the exclusion or limitation of certain damages, our liability is limited to the smallest extent permitted by that law.

11. Indemnification by You

You will defend, indemnify and hold harmless Cloudifyapps, its affiliates and their respective officers, directors, employees, contractors and agents (the “Indemnified Parties”) from and against any and all third-party claims, demands, suits, proceedings, damages, liabilities, losses, settlements, judgments, costs and expenses (including reasonable attorneys’ and experts’ fees) arising out of or related to:

Your Customer Content, including any allegation that it infringes, misappropriates or violates the rights of any third party
Your use of, or inability to use, the Services in violation of these Terms or any applicable law or regulation
Your breach of any representation, warranty or obligation in these Terms
Any act or omission of any user in your workspace, including members you invite, your administrators and any guest you authorise
Any tax (other than Cloudifyapps’ own income tax) arising from your use of the Services
Any dispute between you and another user, customer or third party
Any negligent or wrongful conduct by you or anyone acting on your behalf

We may, at our own cost and option, assume the exclusive defence and control of any matter otherwise subject to indemnification by you, in which case you will cooperate with us in asserting any available defences. You may not settle any matter that imposes any obligation or admission on an Indemnified Party without our prior written consent.

12. Modifications to Services and Terms

12.1 Service Changes

We reserve the right to:

Modify, suspend, or discontinue any aspect of the Services at any time
Add or remove features and functionality
Impose limits on storage, usage, or features

12.2 Terms Updates

We may update these Terms from time to time. When we make material changes:

We will update the “Last Updated” date at the top of this page
We will notify you via email or through the Services
Changes become effective 30 days after notification
Your continued use after changes constitutes acceptance
If you don’t agree, you may cancel your subscription

13. Dispute Resolution and Governing Law

13.1 Governing Law

These Terms, and any dispute arising out of or relating to them or the Services, are governed by and construed in accordance with the laws of the Republic of India, without regard to its conflict-of-law principles. The UN Convention on Contracts for the International Sale of Goods does not apply.

13.2 Jurisdiction

Subject to Section 13.4 (Arbitration), the courts at Kolkata, West Bengal, India have exclusive jurisdiction over any dispute arising out of or relating to these Terms or the Services, and you irrevocably submit to the personal jurisdiction of those courts.

13.3 Informal Resolution

Before initiating any arbitration or legal proceeding, the parties will attempt in good faith to resolve any dispute through informal negotiation by written notice to [email protected] for a period of at least thirty (30) days.

13.4 Binding Arbitration

Any dispute, controversy or claim arising out of or in connection with these Terms or the Services that is not resolved under Section 13.3 will be referred to and finally resolved by arbitration under the Arbitration and Conciliation Act, 1996 (India). The arbitration will be conducted by a sole arbitrator mutually appointed by the parties or, failing agreement within fifteen (15) days, appointed in accordance with the Act. The seat and venue of arbitration will be Kolkata, India and the language of arbitration will be English. The arbitral award will be final and binding on the parties. Nothing in this Section prevents either party from seeking urgent injunctive or equitable relief from a court of competent jurisdiction at Kolkata to protect its intellectual-property or confidential information.

13.5 No Class Actions

TO THE MAXIMUM EXTENT PERMITTED BY LAW, EACH PARTY MAY BRING CLAIMS AGAINST THE OTHER ONLY IN ITS INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS, COLLECTIVE OR REPRESENTATIVE PROCEEDING. The arbitrator may not consolidate the claims of more than one person and may not preside over any form of representative or class proceeding.

14. Privacy and Data Protection

Your privacy is important to us. Our collection, use, and protection of your personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference.

By using our Services, you consent to our data practices as described in the Privacy Policy, including:

Storage of your content on cloud infrastructure
Use of cookies and tracking technologies as described in our Cookie Policy
Sharing of data with service providers as necessary to provide the Services

15. General Provisions

15.1 Entire Agreement

These Terms, together with our Privacy Policy, Cookie Policy, and Refund Policy, constitute the entire agreement between you and Cloudifyapps regarding the Services and supersede all prior agreements and understandings.

15.2 Severability

If any provision of these Terms is found to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect.

15.3 Waiver

Our failure to enforce any right or provision of these Terms shall not constitute a waiver of such right or provision. Any waiver must be in writing and signed by an authorized representative.

15.4 Assignment

You may not assign or transfer these Terms or your account without our prior written consent. We may assign these Terms at any time, including in connection with a merger, acquisition, or sale of assets.

15.5 No Agency

No agency, partnership, joint venture, or employment relationship is created between you and Cloudifyapps as a result of these Terms or your use of the Services.

15.6 Force Majeure

We shall not be liable for any failure or delay in performance due to circumstances beyond our reasonable control, including acts of God, natural disasters, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, pandemics, strikes, or shortages of transportation, facilities, fuel, energy, labour, or materials.

15.7 Survival

Provisions that by their nature should survive termination shall survive, including but not limited to: intellectual-property rights, payment obligations, warranties, disclaimers, limitation of liability, indemnification, and dispute resolution.

15.8 Language

These Terms are prepared in English. In the event of any conflict between the English version and any translation, the English version shall prevail.

15.9 No Third-Party Beneficiaries

These Terms are for the sole benefit of the parties and do not confer any rights or remedies upon any other person.

15.10 Notices

All notices to Cloudifyapps must be sent in writing to [email protected] (general / legal) or [email protected] (billing matters). All notices to you may be sent to the email address associated with your account or posted inside the Services, and are deemed received on the date sent.

15.11 Export Controls and Sanctions

You represent and warrant that you are not located in, organised under the laws of, or ordinarily resident in any country or territory that is subject to comprehensive sanctions imposed by the Government of India or other applicable authorities, and that you are not on any restricted-party or denied-party list. You will comply with all applicable export, re-export, sanctions and trade-control laws in your use of the Services.

16. Contact Information

If you have any questions, concerns, or feedback regarding these Terms and Conditions, please contact us:

Cloudifyapps Private Limited, India.
Email: [email protected]
Website: www.taskwith.ai

BY CREATING AN ACCOUNT OR USING OUR SERVICES, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS AND CONDITIONS.